Privacy Policy

Smart City Expo USA LLC is aware of the importance for our clients to receive clear, transparent information regarding how we use the information provided to us.

In this Privacy Policy, we detail how we treat your personal data when it is related to us. By visiting our websites, you accept and agree to this Privacy Policy.

1. Who is responsible for processing your data?

EntitySmart City Expo USA LLC

2. For what purposes do we process your data?

At Smart City Expo USA LLC, we process the information you provide for the following purposes:

a) To send information directly related to your participation at the event for which you are registered

b) To send promotional information and/or advertising materials about our events

c) To provide assistance in resolving your queries through the forms included on our event website

d) To register your email so you receive our newsletters in the event that you have requested it

e) For management purposes, including processing your participation, invoices, and payments, to promote client loyalty, and to conduct surveys

f) To be able to provide you with products and/or services in accordance with your interests and improve your user experience

g) Maintain unsubscribe lists in case clients do not wish to receive promotional information/advertising

h) Updating removal/cancellation of data lists in the event that you exercise your right to cancel use of your data

i) To enable the operation of our websites through technical and functional cookies

3. How long will we store your data?

Your data will be stored:

1. For as long as you are associated with Smart City Expo USA LLC

2. If you haven’t attended any events for 3 years, your information will be removed

3. For subscribers to newsletters, after 3 months, except if you unsubscribe, some of the email data will be partially deleted (disassociation) for statistical monitoring.

4. What is legal basis for the processing of your data?

Depending on the type of business relationship and/or link with us, the legal basis for processing your personal data may be:

• Your consent, given at the time of voluntarily providing your data in our forms and accepting the processing of personal data in the corresponding box (Ex: Sending of advertising about our exhibitions)

• However, we may process your data based on the existing contractual relationship between the parties as a result of your participation in an event organized by Smart City Expo USA LLC

• The legitimate interest will serve as a legal basis for the processing of your data when browsing our websites (Ex: Navigation on our web pages)

• Legal obligation, included in the European Regulation on Data Protection and the Law of Services of the Information Society and Electronic Commerce LSSI (Ex: blocking of your data and listing as non-commercial deliveries)

5. Who will we share your data with?

a) Enquiry form data will not be shared with any third parties. They are solely processed internally at Smart City Expo USA LLC

b) When we offer you a service through a third-party provider, your data will be communicated to this company, with strict obligation to confidentiality and after formalizing the corresponding contract for the provision of services

c) For subscribers to the newsletter data will not be transferred, they will be processed by a third company which manages the newsletter, and is bound by confidentiality.

We guarantee under no circumstance to sell, offer, and/or market your data to other clients.

6. What are your rights when you provide us with your data?

Everyone has the right to obtain clear and understandable information regarding how your personal data is being processed by Smart City Expo USA LLC.

Interested parties have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purpose they were provided for, as well to withdraw the consent granted. The exercise of opposition to the processing of your data for the sending of advertising information by electronic means. You may also exercise your right to the limitation of the processing, so that your data will not be removed but its processing will be subject to limitations.

7. Contact

For any queries regarding the processing of your data you may contact

Website Data

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share data analytics with

We do not share your information with anyone who is not contracted by Smart City Expo USA and bound to a duty of confidentiality.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.